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SerpentineDays processes personal data and uses cookies for this website. In this Privacy Statement, we inform you about the purposes for which personal data are processed, how you can exercise your privacy-related rights and provide other information that may be of interest to you. The Cookie Statement describes the cookies we use.

This Privacy Statement applies to all activities (including the activities via the website) of SerpentineDays. Per topic, the Privacy Statement provides the most relevant information.

SerpentineDays handles personal data with care and acts within the limits of the law, i.e. The General Data Protection Regulation (GDPR).

Responsible party and responsibility
SerpentineDays is the responsible party within the meaning of the GDPR. SerpentineDays believes it is essential that the personal data of its students, researchers, employees and visitors are handled and protected with the utmost care. We also want to be open and transparent about the way in which your data is processed by us. That is why we have explained this process in detail below. Our first priority is to comply at all times with the requirements set out in the GDPR.

For what purposes does SerpentineDays process your personal data?
The personal data collected from you are used by SerpentineDays for operational management and for the proper performance of its legal tasks and duties for communication and research, via webinars.

Whose personal data is collected?
In the above-mentioned processes, SerpentineDays collects data from various categories of data subjects. 

These include:
• Visitors to the website(s) and/or webinars

SerpentineDays offers various activities that can only be carried out by using your personal data. Examples of such data include your email address for the purpose of sending a link to a webinar, a newsletter, or relevant emails for attending our webinars. Your data will only be used if you give explicit permission for this. You will always be informed of the purposes for which your data will be used, what type of data this concerns and to whom these data will be provided. If you have granted SerpentineDays permission for using your personal data, you may always withdraw this permission later.

What personal data do we collect?
In each process, several types of personal data are collected. The most common data are:
• Name
• Affiliation
• Email address
• Interaction data (e.g. cookies or information received when you contact us)
• Images (photos and videos)
• Research specialism by keywords
• Information like messages to fellow researchers posted on the website by users voluntarily
• Surf and click behaviour

SerpentineDays collects (personal) data directly from you, but in some cases SerpentineDays also receives personal data via third parties, insofar as this is in accordance with the law.

Granting and withdrawal of permission
How does SerpentineDays ensure the confidential handling of personal data?
SerpentineDays treats personal data as confidential. We take appropriate technical and organizational measures to protect personal data. SerpentineDays will only share personal data in accordance with this Privacy Statement and only with third parties if this is lawful and done with care.

Data sharing with third parties
Under the instructions of SerpentineDays, third parties may provide certain parts of the services required for the performance of an agreement. SerpentineDays makes agreements with these data processors to ensure the confidential and careful handling of personal data. These agreements are contractually laid down in so-called ‘Data Processor Agreements’.

Your personal data will not be rented, sold, or otherwise shared with or provided to third parties. SerpentineDays may share your (personal) data with third parties if you have given permission for this yourself or if this is necessary for the performance of the agreement.

SerpentineDays provides personal data to enforcement authorities or anti-fraud organizations when this is necessary for complying with a legal obligation.

Transfer of your data outside the EU
SerpentineDays does not share personal data to countries outside the EU.

How long are the data stored?
SerpentineDays stores your personal data in accordance with the GDPR. The data will not be stored longer than is strictly necessary to achieve the purposes for which the data have been collected.

How can you access, rectify, or erase your data?
You are entitled to submit an access or rectification request to SerpentineDays. When making this request, please indicate clearly that this relates to an access or rectification request based on the GDPR. You may also request that your data be erased, although this is only possible insofar as this allows SerpentineDays to continue to fulfil its legal obligations, such as the legal retention period. Please note that you may be asked to provide a copy of a valid ID so that your identity can be verified.

You may also submit a complaint to the Dutch Data Protection Authority regarding the use of your data.

Technical security
To optimally protect your personal data against unauthorized access or unauthorized use, SerpentineDays applies appropriate security technology. Any apparent or actual misuse of data will be reported to the relevant law enforcement authorities. In addition, SerpentineDays takes organizational measures to protect personal data against unauthorized access.

Cookies and click behaviour
General visitor data are stored on our website, such as the most requested pages. The purpose of collecting these general visitor data is to optimize the layout of the website for you. SerpentineDays uses various tools to make the website function optimally, improve user-friendliness and actively collect feedback from users.

Two types of cookies are used on the SerpentineDays website: functional cookies and analytical cookies. Functional cookies help to make a website more usable, by facilitating basic functions like page navigation and access to secure parts of the website. The website would not work properly without these cookies. Analytical cookies help website owners understand how visitors use their website, by collecting and reporting on anonymous data.

Third party privacy policy
The SerpentineDays website contains links to other websites that do not belong to SerpentineDays. We cannot accept responsibility for the way in which these parties deal with personal data. We therefore advise you to always inform yourself of the privacy policy of these parties or to contact them for further information on their policy regarding the use of personal data.

Do you have any specific questions or comments about our Privacy Statement based on this information? If so, do not hesitate to contact us. You may use the contact form on the website.

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